Application For Authority to Acquire thru Importation/Outright Purchase

Pre-Approval Documents

  1. Letter of Application
  2. Memorandum of Agreement (MOA)/Deed of Sale/Bill of Sale
    • In case of Taiwanese-registered vessel, the Agreement/Deed of Sale should be noted and verified by Manila Economic and Cultural Office (MECO) and duly notarized by a Notary Public in Taiwan
  3. Duly notarized Resolution of the company’s Board of Directors, certified by the Board Secretary, authorizing the filing of the application and designating the officials/authorized representatives to present the applicant-company
  4. Latest Certificate of Good Standing/Company Seal or Business Registration of the vessel’s registered owners showing its current list of Directors/Officers
  5. Power of Attorney or Board Resolution authorizing the signatory to the MOA/Deed of Sale/Bill of Sale to act as such in behalf of the registered owner
  6. Certificate of Vessel’s Original Registry/Nationality
    • In case of Taiwanese-registered vessels, the Vessel’s Registry/Nationality should be noted and verified by Manila Economic and Cultural Office (MECO) and duly notarized by a Notary Public in Taiwan
  7. General Arrangement Plan of the vessel
  8. Class Certificate or equivalent Certificate in case of newbuilding (if applicable)
  9. Latest and Valid Survey Report (not applicable to newbuilding)
  10. Builder’s Certificate/Shipbuilding Contract (for newbuilding only and if no MOA/Deed of Sale is submitted)
  11. Certification from the classification society that the vessel was constructed in accordance with the standards/rules and regulations of the classification society (for newbuilding only)

Post Approval Documents

  1. Certified true copy of Protocol of Delivery and Acceptance
  2. Original copy of Vessel’s Certificate of Deletion from former original flag of registry
  3. Duly notarized/authenticated Memorandum of Agreement/Deed of Sale/Bill of Sale
  4. Duly notarized/authenticated Power of Attorney or Board Resolution authorizing the signatory to the MOA/DOS/BOS to act as such in behalf of the registered owner
  5. Proof of payment of customs duties and taxes
  6. Certificate of Authority issued by the BOI (for company/vessel availing of the incentives under

Application for Authority to Acquire thru Lease-Purchase/Lease- Irrevocable-Purchase/Bareboat Charter/Renewal/Extension of Bareboat Charter

Pre-Approval Documents

  1. Letter of Application
  2. Lease-Purchase/Lease-Irrevocable-Purchase Agreement/Bareboat Charter Contract
    • In case of Taiwanese-registered vessels, the Agreement/Contract should be noted and verified by Manila Economic and Cultural Office (MECO) and duly notarized by a Notary Public in Taiwan
  3. Duly notarized Resolution of the company’s Board of Directors, certified by the Board Secretary, authorizing the filing of the application and designating the officials/authorized representatives to represent the applicant-company
  4. Latest Certificate of Good Standing/Company Seal or Business Registration of the vessel’s registered owners showing its current list of Directors/Officers
  5. Power of Attorney or Board Resolution authorizing the signatory to the Lease-Purchase/Lease- Irrevocable-Purchase Agreement/Bareboat Charter Contract to act as such in behalf of the registered owner
  6. Certificate of Vessel’s Original Registry/Nationality
    • In case of Taiwanese-registered vessels, the vessel’s registry/nationality should be noted and verified by Manila Economic and Cultural Office (MECO) and duly notarized by a Notary Public in Taiwan
  7. General Arrangement Plan of the vessel
  8. Class Certificate or equivalent Certificate in case of newbuilding (if applicable)
  9. Latest and Valid Survey Report (not applicable to newbuilding)
  10. Consent to the bareboat charter registration in the Philippines by the state of former registry
  11. Builder’s Certificate/Shipbuilding Contract (for newbuilding only)

Post Approval Documents

  1. Certified true copy of Protocol of Delivery and Acceptance
  2. Duly authenticated/notarized Lease-Purchase/Lease-Irrevocable-Purchase Agreement/ Bareboat Charter/Extended Bareboat Charter Contract
  3. Certified true copy of the Consent to the Bareboat Charter registration in the Philippines by the state of former registry
  4. Proof of payment of 4.5% withholding tax
  5. Certified true copy of surety bond issued by BIR accredited insurance company

Application for Special Permit/Exemption Permit/Renewal/Extension of Special/Exemption Permit

Pre-Approval Documents

  1. Letter of Application
  2. Fixture Note/Contract of Affreightment/Time/Voyage Charter Agreement
  3. Duly notarized Resolution of the company’s Board of Directors, certified by the Board Secretary, authorizing the filing of the application and designating the officials/authorized representatives to represent the applicant-company/registered owner.
  4. Valid Certificate of Vessel’s Original Registry/ Nationality (for foreign flag only)
  5. Class Certificate/Latest Survey report
  6. Crew list indicating STCW certificates (number and validity) of the crew required certification.
  7. Certified true copy of the TOVALOP (except LPG carriers) and P & I Coverage
  8. SEC Registration (for branch offices of foreign owners/charterers/vessel representative)
  9. Other related documents/contracts that would trace the operation/project involving the utilization of the vessel (if there are two or more other companies involved in the project)

Post-Approval Documents

  1. Duly notarized/authenticated Fixture Note/Contract of Affreightment/Time or Voyage Charter Agreement (notarized only if document is executed in the Philippines)

Application for Accreditation Under MC 79

Pre-Approval Documents

  1. Letter of Application, indicating TIN of the company/entity/proprietor
  2. List of Principal Officers/Proprietor supported by their Bio-data with picture showing shipping or shipping related experience or expertise
  3. List of vessel(s) owned and copy of Certificates of Ownership (if any)
  4. Any of the following whichever is applicable:
    • Sec Registration Certificate, supported by the Articles of Incorporation (AOI) and By-Laws (for Corporation/Partnership)
    • DTI Registration of Business Name and copy of Original Application with DTI (for single proprietorship)
    • Registration with Cooperative Development Authority (for Cooperatives)
  5. Latest Certification of Increase in Paid-Up Capital issued by the SEC Examiners and Appraisers Department/CDA or DTI for corporation/partnership/cooperative/single proprietorship, respectively.

Application For Accreditation Under MC9

  1. Letter of Application
  2. List of bio-data of partners, directors & principal officers (for corporation and partnership)
  3. Copy of Certificate of Registration with Department of Trade and Industry (DTI) (for single proprietorship)
  4. Copy of Certificate of Registration, Articles of Incorporation & By-Laws issued by Securities and Exchange Commission (SEC) (for corporation & partnership)

Application for Extension of Validity of Authority to Acquire Vessel

  1. Letter of Application, indicating reason of extension

Application for DFA Indorsement for Issuance of Provisional Certificate of Phil. Registry (PCPR)

  1. Letter of Application
  2. MARINA Authority for vessel acquisition

Application for Exportation of Vessel

  1. Letter of Application
  2. Memorandum of Agreement (MOA)/Deed of Sale (DOS) or Bill of Sale (BOS)
  3. Duly notarized resolution of the company’s Board of Directors, certified by the Secretary General, authorizing the filing of application and designating the officials/authorized representative to represent applicant-company
  4. Copy of Certificates of Ownership and Vessel Registry (CO/CVR)

Post-Approval Documents

  1. Duly notarized/authenticated MOA/DOS or BOS

Application for Pre-Termination of Bareboat Charter Contract

  1. Letter of Application
  2. Letter of consent/confirmation of the registered owners of the vessel to pre-terminate the bareboat charter contract
  3. Proof of payment of 4.5% withholding tax due the vessel

Application for Employment of Supernumeraries/Expatriates On Board Domestic Vessels

  1. Letter of Application
  2. Copy of Employment Contract
  3. Copy of Travel documents (passport/seaman’s book)

Application for Permanent Conversion of Vessel’s Trading Status from Overseas to Domestic Trade

  1. Letter of Application
  2. Copy of Employment Contract
  3. Copy of Travel documents (passport/seaman’s book)
  4. Clearance and/or Special Work Permit issued by the BID and Alien Employment Permit issued by the DOLE (if employment is more than 30 days)

Application for Local Sale of Imported Vessel

  1. Letter of Application
  2. Duly notarized Memorandum of Agreement or Deed of Sale or Bill of Sale
  3. Duly notarized Oath of Undertaking from the buyer to assume compliance with the post-approval conditions/requirements which are not yet complied with by the seller

Application for Importation of Marine Engine/Spare Parts

  1. Letter of Application
  2. Proforma Invoice of the spare parts/marine engine

    Additional Requirements (For foreign vessel undergoing emergency repair)

  3. Certification from the authorized personnel of the shipyard where the vessel is on drydock that it is undergoing emergency repair
  4. Certification from the Captain of the vessel that the spare parts will be used for the emergency repair
  5. Valid Certificate of Vessel Registry

Application for Sub-Charter out of Bareboat Chartered Vessel (Domestic Operation)

  1. Letter of Application
  2. Consent of registered owner of the vessel allowing the sub-charter
  3. Duly notarized Memorandum of Agreement of Charter Contract, duly signed, with names of signatories printed
  4. Duly notarized resolution of the company’s Board of Directors, certified by the Board Secretary, authorizing the filing of the application and applicant company/disponent owner

Application for Amendment of any Provision of Charter Contract Under PD 760, As Amended

  1. Letter of Application
  2. Documents effected by the amendment

Application for Amendment of Marina Approval/Authorities

  1. Letter of Application
  2. Documents effected by the amendment

Application for Amendment of Special Permit/Exemption Permit

  1. Letter of Application
  2. Documents effected by the amendment

Application for BOI Indorsement For Company’s Registration

  1. Letter of Application
  2. Accreditation under MC 79/79-A

Application For Indorsement To DOF For Release Of Imported Spare Parts/Marine Engine And Other Related Items For Emergency Repair Of Foreign Flag Vessel

  1. Letter of Application
  2. Proforma Invoice/Bill of Lading/Airway Bill/Packing List
  3. Valid Vessel Registration Certificate or Vessel Nationality
  4. Certification from the Captain that the vessel is for emergency repair

Application for BOI Indorsement of Vessel Availment of Tax Free Importation

  1. Letter of Application
  2. MARINA approval on vessel acquisition

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